Covid-19 Updates and Information

Bid and RFP Process

Definitions

Posted solicitations are separated into three generalized categories:  Request for Proposals (RFP), Request for Quotes (RFQ)/Invitation for Bid (IFB), and Request for Qualifications (RFQ).

All solicitations over $10,000 will be posted in local newspaper (The Leader) and online at www.munford.com unless it an emergency service or product needed. They may also be emailed out to local contractors or those that have requested to be included based on product or service requested.

Request for Quote (RFQ)/Invitation to Bid (IFB):

A Request for Quote (RFQ)/Invitation for Bid (IFB), is a process in which a company solicits select suppliers and contractors to submit price quotes and bids for the chance to fulfill certain tasks or projects. This type of solicitation is sent when the exact product and service are known.  These purchases may or may not require a sealed bid submission. If not specifically stated Quotes may be emailed or faxed. Additional information can be found in the body of each RFQ. Please refer to the posted documents for specific instructions and specifications.

Click her to view current Request for Quotes or Invitation for Bid.

Request for Proposal (RFP)

A Request for Proposal (RFP) is a process in which a company solicits bids from qualified contractors to complete a project. The request includes a statement of work describing the tasks to be performed by the winning contractor and the timeline for finishing the work. An RFP also advise bidders on how to prepare the proposals, with specific guidance on how the bid/proposal should be formatted and presented. These solicitations may or may not require a sealed bid submission. If not specifically stated proposals can be emailed or faxed. Additional information can be found in the body of each RFP. Please refer to the posted documents for specific instructions and specifications.

Click her to view current Request for Proposals.

Request for Qualifications (RFQ):

A Request for Qualifications (also RFQ) usually refers to the pre-qualification stage of the procurement process. This is a document to pre-qualify you for a proponent of the project. Only those who successfully respond to the RFQ and meet the qualification criteria will be included in the subsequent Request for Proposals (RFP) solicitation process. In some cases, when the requirement for a project are uncomplicated, an RFQ may be all that is required to determine the appropriate candidate. These request may or may not require a sealed bid submission. If not specifically stated Quotes may be emailed or faxed. Additional information can be found in the body of each RFQ. Please refer to the posted documents for specific instructions and specifications.

Click her to view current Request for Qualifications.

IMPORTANT NOTICE:

Every effort is made to ensure that registered vendors receive email notifications of solicitations when posted to the website, the City cannot guarantee receipt of these notifications. Additionally, vendors will not receive automatic email notification when an addendum to the request is posted. Vendors are responsible for checking the website for posted addenda and must respond to all additions and alterations specified. Vendor Registration can be completed online.

Click here for Vendor Registration

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